Sharepoint 2013 Enterprise Product Key

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I consider myself as someone who knows a lot of SharePoint. I don’t know everything and I’m learning new things every day. Which is good because this motivates me. One of those things I learned (the hard way) in the last couple of weeks is about licensing and the consequence of using a SharePoint TRIAL license. Let me elaborate a bit on this.

Sep 3, 2015 Sep 20, 2020 / By Mohamed El-Qassas / SharePoint, SharePoint Server In this article, we will learn How to Install SharePoint 2016 step by step and exploring the most common SharePoint configuration wizard issues that you may face during installing and configuring SharePoint 2016. Note that you are not able to revert to Standard Edition once Enterprise Key has been applied to the installation - this is a one-way, farm-wide action. The 'Convert License Type' link within Central Administration is where you apply the Product Key to convert from a SharePoint Standard to Enterprise installation. Once the key has been applied. SharePoint is a web-based collaborative platform that integrates with Microsoft Office.Launched in 2001, SharePoint is primarily sold as a document management and storage system, but the product is highly configurable and usage varies substantially among organizations. Microsoft states that SharePoint has 190 million users across 200,000 customer organizations.

Sharepoint 2013 Enterprise Product Key 2019

Last year, I installed 2 SharePoint farms at a client. When you install SharePoint, the first thing you need to provide, is the license key. Because nobody was able to provide me the key at that time, I used a trial key which is valid for 180 days. You can get this key over here.

A few weeks ago, I was notified that a Microsoft audit was on the way concerning licensing and they ran the Microsoft Assessment and Planning Toolkit to have an overview of the licenses. The result was that all involved SharePoint servers were identified as ENTERPRISE servers. This was a problem since they don’t have Enterprise licenses and were expecting Standard servers.

I was convinced I never activated any Enterprise features in both environments and ran some PowerShell scripts to see on all kind of levels if Enterprise features were active and to my surprise, they were activated on all sites. Since none of those features are used, I proceeded to deactivate all of them.

The report was created again… still Enterprise servers.

Then I remembered that I used a trial key and the Upgrade License page in Central Administration allows you to see the current license and replace that license with a different license.

And there was the culprit… the Trial key for SharePoint 2013 is a “SharePoint Server Trial with Enterprise Client Access License

My first reaction was: “I never saw an option to choose between a Standard and Enterprise Trial”. And that’s correct… there’s only 1 trial and that’s Enterprise!

I checked the page where you can find the evaluation version and you won’t find any reference or notification of the fact that the trial version is an Enterprise license!!!! Come on!? Why not? The only possible hint of this being an Enterprise version is the mentioning of “full-featured” in the Preinstall Information section. But that’s interpretation, right?

One would think that you could simply put in your Standard license key and “upgrade” that Enterprise trial to a Standard server license, right? Well, I wish it was that simple.

It’s simply not possible. You cannot replace the Trial license with a Standard Server license. It expects an Enterprise server license key. Somehow this makes sense. When you look at SQL Server, the same thing applies. You can’t downgrade an Enterprise Edition to a Standard Edition either.

Options?

Well, not many I’m afraid. The only viable option I found was to uninstall SharePoint completely. And by uninstalling, I’m referring to this. That’s removing the binaries from the servers and reinstalling them. Upon installation, provide the Standard Server License key and get that show on the road. Luckily, you can hook up the databases from the old trial environment without issues.
This is such a situation where having a detailed installation/configuration documentation pays off. I make a habit of documenting everything in full detail with screenshots in OneNote, with the scripts I use and the parameters which are used for them. This makes it very easy to redo it if needed. So, doing this reinstallation was a breeze for me.

But I can imagine that if you don’t have such documentation or you have it but some wannabe professionals came in and started modifying things manually, not documenting a thing… you might be in a world of hurt.

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As a seasoned SharePoint professional, I have to admit that I was a bit shocked of the fact I didn’t know this. This seems like a “Duh! Basic knowledge!” kind of thing. Definitely not my best day when I found out about this. 😳

Those who follow my posts, training and webinars know that I am a big advocate of file organization via metadata. Metadata is great once it has being pre-defined for your users. For those who are new to the whole concept of SharePoint Metadata, it might be quite a challenge to come up with metadata properties (site columns) as well as tags/labels themselves. There are few techniques that can help you define metadata, but today I want to explain the easiest of them all. The functionality I will talk about today is called SharePoint Enterprise Keywords.

What are Enterprise Keywords in SharePoint?

When you set up metadata the “usual way”, you create columns at list or library level and define your tags/values either via Column Choice drop-down or via Term Store. One major prerequisite for this approach is that you must know which metadata columns and values to define. For example, if you are creating a list of categories to organize your company forms/templates, you need to know what these categories are, ahead of the configuration (i.e. medical, financial, etc.).

What if you don’t exactly know how you will organize those templates or don’t know what the drop-down choices should be? You can obviously carry your team through business requirements gathering sessions. This might not be always an option. Luckily, there is another, less invasive technique. Let me explain.

There is a feature in SharePoint called Enterprise Keywords. Essentially, it is a metadata column that you enable at the list or library level, that allows users to input a word or a phrase to categorize an item or a document. Unlike “regular” metadata columns, it allows you to type in ANY TEXT – you are not restricted in terms of predefined choices. Any value the user types in becomes a metadata tag that is available for others to use down the road. The beauty about this feature is that it is very easy to setup and it allows you to rely on your users to come up with metadata tags for you. You can allow such tagging indefinitely or later on you can convert (promote) the “Enterprise Keywords” into “official metadata columns. Let’s first explore how to set up SharePoint Enterprise Keywords.

How to setup Enterprise Keywords in SharePoint

Setting up Enterprise Keywords in SharePoint is pretty easy. To do this:

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  1. Setup list or library where you want to store content (Enterprise Keywords are available on most lists and a Document Library)
  2. For this example, we will add Enterprise Keywords toa document library. In the ribbon, go to Library Tab, then click on Library Settings
  3. In the middle of the Control Panel, in the middle column, click on Enterprise Metadata and Keywords Settings
  4. Click the check box next to Add an Enterprise Keywords column to this list and enable Keyword synchronization. Click OK
  5. So what has happened behind the scenes, there was a metadata column called Enterprise Keywords added to the library.
  6. So if we were to upload a document, we would be promoted to enter enterprise keywords (metadata). In order to enable metadata prompt, go to Advanced Settings in the Library Control Panel and choose Yes next to Allow management of content types? radio button. Click OK. We did this step to enforce the metadata popup during document upload.
  7. Before we go ahead and upload a document, let’s also surface up the Enterprise Keywords column on our view. To do this, modify the view…
  8. …And check the box next to Enterprise Keywords. Click OK
  9. We now have the Enterprise Keywords column added to our default view

How does the user tag documents via Enterprise Keywords?

Let’s go ahead and see what happens when user uploads a document.

  1. Click on Upload button, browse to the file you want to upload, click OK
  2. You will note on the next screen a metadata pop-up window. In addition to the Title field (which is there by default), we now have a field to enter Enterprise Keywords. Go ahead and enter words or phrases. If you enter multiple keywords, separate them by semi-colon. After you are done, don’t forget to click Save
  3. That is pretty much it. Any value user types in will become a “tag” for future users to use. In other words, if I types in “Purple”, next user trying to type same word in will get a suggestion to use that same keyword.
  4. You cannot sort based on Enterprise Keywords Column (due to multiple selection) and you cannot create grouped views using Enterprise Keywords column, but you can filter your files for certain metadata as shows in image below

Where are Enterprise Keywords stored in SharePoint?

I am sure you might wonder where the keywords are stored and how to manage them. Let me explain this to you. The Enterprise Keywords that users type in, end up in the Term Store, same place where you would manage regular “managed metadata”. The Enterprise Keywords are stored under System group, in the Keywords Term Set:

As an IT Administrator, you can do few things in the Term store in terms of Enterprise Keywords management:

Sharepoint 2013 Enterprise Product Key
  1. You can delete unwanted entries from the term set (just like any other term store metadata)
  2. You can add new entries to the Enterprise Keywords term set
  3. You can move entries to other term sets. This is really useful if say, you notice users tagging often certain terms. That means that you might be ready to use those terms as managed metadata (term sets that you will define yourself). So essentially you can move term(s) to other sets if you wish to reorganize your metadata.

How to remove Enterprise Keywords from a library

In order to remove Enterprise Keywords from the list or library, you need to remove the Enterprise Keywords column that has been added to the list or library when you enabled that setting.

Sharepoint 2013 Enterprise Product Key 64 Bit

To do this, go to Library Settings, click on the Enterprise Keywords Column and click Delete.

Sharepoint 2013 Product Key

Please note that this deletes the column from the list or library. All the metadata tags that have been created are still stored in the Term Store, under Keywords term set. If you need to delete those tags as well, you need to go to the Term Store and do it there.